Enrolling your child
To enroll your child you must sign the registration form and all of its components. Provide the Certificate of Health and Immunization Record and proof of identity of your child as required by Virginia Law. Along with the non-refundable registration fee. Please read this manual so you will have a clear understanding of our policies and procedures. To disenroll your child we require a month’s notice. If notice is not given you will be expected to pay a month’s tuition.
We reserve the right to disenroll a child when necessary. Some of the reasons but not limited to are: refusal or inability to follow policies and procedures, a parent or child’s needs cannot be met, failure to meet payment schedules.
Tuition payments will be due each Monday (or the first day of attendance)for the current week or on the first day of the month (or the first day of attendance) if you choose the monthly payment method. A fee of $25.00 will be charged for all returned checks. Unpaid balances will result in disenrollment.
In some cases school uniform may be required. Children will be required to wear uniform at all times during school. If a child comes without one that child will not be allowed to attend school that day.
Our general policy is to review tuition fees annually. In case of tuition adjustment parents will receive at least a one months notice. Some additional fees may be necessary from time to time to cover additional costs such as but not limited to field trips, special events, books. The tuition is not pro-rated or refunded if a child is absent due to weather closing, holiday closing, illness, vacation, or personal reasons.
Infants $405.00 $1,755.00 (not available in all locations)
Non toilet trained toddlers $385.00 $1,665.00 (not available in all locations)
Toddlers $370.00 $1,600.00
Pre-K $370.00 $1,600.00
K-6 $405.00 $1775.00 (not available in all locations)
We are closed for ALL Federal holidays and the Friday after Thanksgiving.
How do we make our decision?
We make the decision to close or close school in bad weather based on a careful analysis of all relevant factors, including:
Information on road conditions.
• Amount of snow and ice accumulation.
• Lack of electricity/heat in buildings.
• Weather predictions. We prefer to make our decision on factors other than weather predictions, which are not always accurate, but sometimes this is unavoidable.
How to find out school closings?
• All closings related decisions will be posted on the schools web site.
• If you wish to receive an email please register at our web site. (Not 100% accurate as some servers see such emails as junk)
• There will be no announcement left on the schools answering machine.
Some locations may have teacher work days, in such an event you will be given ample notification.
The toys and educational materials are shared by all children as part of the learning experience. We have an ample supply of equipment and materials. We cannot assume responsibility for loss or damage to any personal possessions children bring to school. It sometimes is distressing for children to lose personal belongings. For this reason we ask you to encourage your child to leave toys and other personal items at home.
Multiple child discount
When multiple children from the same family attend the same school a discount for the second child is applied to the tuition fee. For more information ask your center director
Hours of operation are7:00 am to 6:00pm Monday through Friday. Late pick up of children can seriously impact staff members' personal lives, therefore, if a child is not picked up by 6 p.m. , you will be called (a charge of $1.00 per minute will be assessed to parents who leave their child beyond the regular closing time that charge is payable immediately to the staff member who is responsible for the child’s care) If there is no answer, we will call the emergency contacts you provided. If neither you nor the emergency contacts have been reached by 7:30 p.m., the police and Child Protective Services will be notified.
Parents are required to sign their child in and out daily using the form located near the school’s entrance. If someone other than the parent/guardian will be picking the child from the school, prior written authorization must be made and authorized person will need to provide a legal ID. In the registration package the parent/guardian is required to give the information of two additional adults who are authorized to pick up the child in case of emergency. Proper legal ID is required before releasing the child to someone other than the parents. Please be advised that a photocopy of such ID will be made and kept in the child’s file.
There is an open door policy for parents wishing to visit with their child/children. A court order is required to be part of the child’s file if either parent is prohibited from picking up/visiting the child. We will abide by all legally served court orders and we will inform the parent/guardian who enrolled the child of all court orders served to us.
Emergency procedures / Reunification
We schedule, practice and document monthly fire drills, biannual shelter in place drills and annual lockdown drill. Each school has developed an emergency evacuation system designed to meet the needs of that location. Evacuation plans are posted in each location. In the unlikely event of disaster conditions all children will be evacuated to an emergency shelter where they will await for your arrival. Should such an emergency occur the School will notify you as soon as possible via email(subscribe to your school’s email) and a notice will be posted at the school with information about the shelter. Pick up persons (parents or designated by the parents authorized persons) will be required to provide legal ID’s at time of pick up. Staff will remain with the children until all children have been picked up.
In the event your child is injured while attending, first aid will be administered and you will be notified in writing. If treatment by a Doctor is required, we will make every effort to contact you. If we cannot contact you we will attempt to contact the emergency contacts provided by you (that is why accurate, current information is necessary.) If we fail we will make sure your child receives emergency treatment (911) until we can reach you.
We provide limited transportation between our schools. Attendance records child emergency information and parental release to be transported are kept on the bus. Our drivers are required to have a CDL.